Careers

Please be advised that all applicants for permanent staff positions must be willing to undergo a Live Scan background check to be considered for a position.  This process can be lengthy and, if offered a position, duties may be modified until background results have cleared.

Facilities Specialist

POSITION: Facilities Specialist   

SUPERVISOR: Director of Operations                                 

WAGE RANGE: $51,454.13 – $63,260.66 (Depending on Experience)                                   

JOB CLASSIFICATION: Full-time, hourly               

LOCATION: Santa Ana (physical office is currently closed due to Covid-19, but are expected to reopen)                                    

APPLICATION DEADLINE: Open Until Filled         

 

JOB DESCRIPTION

Community Legal Aid SoCal (CLA SoCal) is a 501(c)(3) non-profit organization that was founded in 1958 for the purpose of providing civil legal services to low income individuals and seniors. CLA SoCal has a staff of more than 100 employees and two offices in Orange County and two offices in Southeast Los Angeles County. CLA SoCal seeks an enthusiastic, knowledgeable, and compassionate individual who will thrive in a dynamic and fast-paced public interest law firm. CLA SoCal strongly prefers that the applicant have experience working with non-profits and/or law firms.

The Facilities Specialist reports to the Director of Operations and is responsible for the management and maintenance of all CLA SoCal facilities. This position carries out strategic and operational facility plans ensuring facilities are safe, clean, and functional and meet state, local and federal regulations.

 

RESPONSIBILITIES

  • Helps assess space needs and requirements, and delivers on short- and long-range strategy, planning and implementation to meet the organization’s facility needs.
  • Coordinates to support co-location of community partners in CLA SoCal facilities.
  • Performs and documents routine facility inspections to assure that all facilities and equipment are functional and meet regulated health and safety requirements.
  • Responsible for preventative maintenance and repair of all facilities’ systems including mechanical, electrical, plumbing, HVAC, and waste management to ensure optimal operating results and regulatory compliance.
  • Oversees building and grounds maintenance and custodial functions.
  • Responsible for building security and vendor relationship at all CLA SoCal facilities.
  • Builds and maintains positive relationships with city police departments relative to client, volunteer, and employee safety.
  • Manages parking lots for Santa Ana facilities to ensure parking and safety for clients, staff and volunteers.
  • Creates security and emergency response plans for all facilities and conducts routine and episodic drills.
  • Informs and implements policies and procedures, including maintenance calendaring, that ensure the optimal and safe functioning of buildings, grounds, and associated equipment.
  • Develops capital equipment recommendations.
  • Coordinates with operations staff to maintain sufficient inventory of janitorial and other facility related supplies.
  • Coordinates with staff and supervises volunteers to support general maintenance of buildings, grounds, and equipment including CLA SoCal storage rooms.
  • Works in collaboration with HR to address safety and health concerns.
  • Monitors safety and injury procedures and coordinates to maintain an inventory of safety and emergency supplies.
  • Monitors work by vendors and contractors and works with Director of Operations to sign off on completion.
  • Coordinates with operations team to ensure vendor information and facilities records such as leases and licenses are current.
  • Ensures that goals and projects are met and adhere to approved budgets and timelines.
  • Works with a multicultural perspective of inclusion and diversity.
  • Other duties as required to meet the needs of the business.

 

QUALIFICATIONS

  • Associates degree in Building Maintenance Technology or certification in technical, and/or mechanical engineering plus minimum 3 years’ experience in related field. Additional experience can be substituted for the degree.
  • Knowledge of office and facilities systems and processes, ability to perform minor repairs/ maintenance. Promotes and conducts good housekeeping.
  • Experience supervising electricians, plumbers, and workers from other trades as well as other vendors.
  • Familiarity with implementing safety programs.
  • Experience coordinating with staff and volunteers.
  • Strong project management and problem-solving skills.
  • Professional demeanor, strong communication skills and customer service orientation.
  • Basic computer skills, including Microsoft Office Suite.
  • Hours may vary and sometimes the facilities specialist will be on call to respond to emergency maintenance or security situations.
  • Ability to model the organization’s values (compassion, collaboration, trust, accountability, and excellence) in personal behavior and throughout operational processes.
  • Must have a valid driver’s license.

 

PREFERRED QUALIFICATIONS

  • Bachelor’s degree in facilities management, business, or related area.
  • 5 years’ experience in facilities management for multiple facilities.

 

WORKING CONDITIONS AND PHYSICAL DEMANDS

Depending on work assignment, may require ordinary ambulatory skills sufficient to visit other locations or the ability to stand, walk and manipulate (lift, carry, move) medium weights of up to 50 pounds. Requires good hand-eye coordination and visual acuity to use a keyboard, operate office equipment, complete minor repairs and maintenance and read technical information. Overall mobility is essential. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

Work is performed indoors and outdoors with some potential for exposure to safety and health hazards related facilities coordination and to human services work. Travel throughout service area to existing and potential facilities required.

 Our staff members work a 35-hour week. We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; life insurance with an optional employee buy-in; and short-term and long-term disability. Our employees have access to paid holidays, vacation, personal time, and sick time on their first day. Upon successfully completing the six-month probation period, compensation increases may be available within the first initial year of employment. Employee Assistance Program available. Employees who are able to prove bilingual proficiency are eligible for a monetary bonus.

 

HOW TO APPLY

TO APPLY, send resume and cover letter to Human Resources at humanresources@clsocal.org.

Position is open until filled.

 

Community Legal Aid SoCal is an equal opportunity employer.

Operations Administrative Assistant

POSITION: Operations Administrative Assistant

SUPERVISOR: Director of Operations                                 

WAGE RANGE: $34,112.36 – $41, 939.70 (Depending on Experience)                                  

JOB CLASSIFICATION: Full-time, Hourly 

LOCATION: Santa Ana (physical office is currently closed due to Covid-19, but are expected to reopen)

APPLICATION DEADLINE: Open Until Filled         

 

JOB DESCRIPTION

Community Legal Aid SoCal (CLA SoCal) is a 501(c)(3) non-profit organization that was founded in 1958 for the purpose of providing civil legal services to low income individuals and seniors. CLA SoCal has a staff of more than 100 employees and two offices in Orange County and two offices in Southeast Los Angeles County. CLA SoCal seeks an enthusiastic, knowledgeable, and compassionate individual who will thrive in a dynamic and fast-paced public interest law firm. CLA SoCal strongly prefers that the applicant have experience working with non-profits and/or law firms.

The Operations Administrative Assistant reports to the Director of Operations and will also work closely with the Director of Legal Services and other members of the operations team. The Operations Administrative Assistant provides administrative support for CLA SoCal operations and the Director of Legal Services including day-to-day clerical, administration, and support services.

 

RESPONSIBILITIES

  • Prepares letters, memos, forms, and reports according to written or verbal instructions.
  • Coordinates travel arrangements including hotel and arranges conferences.
  • Coordinates and supports purchase order process, orders, and maintains office and building supplies including postage.
  • Assists in agenda management, calendaring, and appointment scheduling using Doodle Poll and Outlook for the Director of Operations and Director of Legal Services.
  • Coordinates and manages videoconference meetings and events.
  • Responsible for organizing and maintaining files (hard copy and electronic) for all Operations i.e. IT, Facilities, and general Operations.
  • Supports operations functions and projects such as employee onboarding and inventory management.
  • Documents and supports the maintenance of all facilities processes and offers general support as needed.
  • Provides general HR support such as facilitate training and the integration and implementation of HRIS.
  • Supports HR by maintaining the Phone Directory and Organizational Charts.
  • Coordinates and supports department communications and upload using SharePoint.
  • Provides set-up assistance for the Board of Directors meetings by ensuring the conference room is ready for meetings, ordering meals, setting up food and drinks, etc.
  • Coordinates events such as all staff meetings, board meetings, and other catered meetings; duties include reserving the room (or coordinating with facilities onsite), ordering food, drinks, plates, etc.
  • Supports the advancement of special projects by coordinating and/or assisting with designated teams.
  • Creates and/or updates Excel spreadsheets as required.
  • Supports operations team members to meet milestones and goals on time and within approved budgets.
  • Manages the volunteer process for Operations.
  • Works with a multicultural perspective of inclusion and diversity.
  • Other duties and projects as assigned to meet the needs of the business.

 

QUALIFICATIONS

  • Degree in business administration, communications, or related field and/or a combination of education and experience.
  • 2+ years of experience as an Operations Administrative Assistant or in a similar capacity.
  • Information gathering and monitoring.
  • Planning, calendaring, and organizing.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Detail oriented and highly organized with ability to manage several projects at once.
  • Ability to take initiative and prioritize tasks.
  • Strong working knowledge of MS Office Suite including Word, Excel, Outlook and SharePoint.
  • Ability to model the organization’s values (compassion, collaboration, trust, accountability, and excellence) in personal behavior and throughout administration processes.

Preferred Qualifications  

  • Experience working for Non-Profits and/or legal organizations

 

Our staff members work a 35-hour week. We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; life insurance with an optional employee buy-in; and short-term and long-term disability. Our employees have access to paid holidays, vacation, personal time, and sick time on their first day. Upon successfully completing the six-month probation period, compensation increases may be available within the first initial year of employment. Employee Assistance Program available. Employees who are able to prove bilingual proficiency are eligible for a monetary bonus.

 

TO APPLY, send resume and cover letter to Human Resources at humanresources@clsocal.org.

Position is open until filled.

Community Legal Aid SoCal is an equal opportunity employer.

 

Operations Compliance and Project Specialist

POSITION: Operations Compliance and Project Specialist

SUPERVISOR: Director of Operations                                 

WAGE RANGE: $51,454.13 – $63,260.66 (Depending on Experience)                                   

JOB CLASSIFICATION: Full-time, hourly               

LOCATION: Santa Ana (physical office is currently closed due to Covid-19, but are expected to reopen)                                    

APPLICATION DEADLINE: Open Until Filled         

 

JOB DESCRIPTION

Community Legal Aid SoCal (CLA SoCal) is a 501(c)(3) non-profit organization that was founded in 1958 for the purpose of providing civil legal services to low income individuals and seniors. CLA SoCal has a staff of more than 100 employees and two offices in Orange County and two offices in Southeast Los Angeles County. CLA SoCal seeks an enthusiastic, knowledgeable, and compassionate individual who will thrive in a dynamic and fast-paced public interest law firm. CLA SoCal strongly prefers that the applicant have experience working with non-profits and/or law firms.

The Operations Compliance and Project Specialist reports to the Director of Operations and is responsible for implementing and upholding procedures and policies that meet regulatory, funder and CLA SoCal standards.  This position also coordinates project management for the department and organization.

 

RESPONSIBILITIES

  • Helps design, develop, implement, and analyze compliance programs and processes.
  • Trains employees on compliance guidelines, requirements, and standards.
  • Collects and coordinates internal data with other departments to support departments and the organization.
  • Interfaces with administrative department, program units and organization databases to support departments and meet reporting and compliance requirements.
  • Coordinates, prepares, and submits grant invoices and reports meeting deadlines and ensuring funding compliance.
  • Implements policies, procedures, and systems to provide administrative support to departments
  • Assists in Policy updating and maintenance for all functions.
  • Manages Policy and Procedures process ensuring approvals, formatting and distribution including SharePoint.
  • Organizes and ensures CLA SoCal document management system is understood and followed.
  • Monitors insurance deadlines and ensures funder compliance for required insurance certificates.
  • Monitors and tracks charitable and business license registrations and deadlines and prepares required paperwork.
  • Supports IT migration of CLA So Cal documents.
  • Documents and tracks department and CLA SoCal projects and project management using organizational forms and/or project management software.
  • Measures project performance to identify areas for improvement.
  • Monitors progress and adjusts as needed.
  • Ensures that project/department milestones/goals are met and adhering to approved budgets.
  • Coordinates with HR and Facilities to support enforcement of safety standards.
  • Helps monitor existing and new legislation, ensures compliance to policies, and support necessary actions to make sure CLA SoCal complies with local, state, and federal legal requirements
  • Stays current on standards by reading publications, talking with peers, and joining professional groups.
  • Works with a multicultural perspective of inclusion and diversity.
  • Other duties as required to meet the needs of the business.

 

QUALIFICATIONS

  • Bachelor’s Degree in Accounting, Business or related field.
  • 3-5 years of experience in related field; 1-3 years of experience as supervisor
  • Knowledgeable regarding federal and state grants’ compliance, reimbursement systems and reporting, including HIPAA, and performance improvement helpful.
  • Detail-oriented with excellent organizational and administrative abilities; able to manage several projects at once.
  • Familiarity with project management software tools, methodologies, and best practices.
  • Experience seeing projects through the full life cycle.
  • Proven leadership skills and ability to work collaboratively.
  • Strong decision-making and problem-solving skills.
  • Working knowledge of compliance issues.
  • Outstanding written and verbal communication abilities.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proven understanding of risk assessment and mitigation.
  • Excellent statistical, analytical, research and reporting skills.
  • High ethical standards, ability to maintain confidentiality and a professional demeanor.
  • Highly proficient with MS Office Suite including Word, Excel, Outlook and experience with SharePoint.
  • Ability to model the organization’s values (compassion, collaboration, trust, accountability, and excellence) in personal behavior and throughout administration processes.

 

PREFERRED QUALIFICATIONS

  • Project Management Professional (PMP) certification preferred.

Our staff members work a 35-hour week. We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; life insurance with an optional employee buy-in; and short-term and long-term disability. Our employees have access to paid holidays, vacation, personal time, and sick time on their first day. Upon successfully completing the six-month probation period, compensation increases may be available within the first initial year of employment. Employee Assistance Program available. Employees who are able to prove bilingual proficiency are eligible for a monetary bonus.

 

HOW TO APPLY

TO APPLY, send resume and cover letter to Human Resources at humanresources@clsocal.org.

Position is open until filled.

 

Community Legal Aid SoCal is an equal opportunity employer.

 

Paralegal – Intake and Assessment Unit (Supporting the Seniors Program)

POSITION: Paralegal – Intake and Assessment Unit Supporting the Seniors Program            

SUPERVISOR: Supervising Attorney       

WAGE RANGE: $20.59 – $31.13 (Depending on Experience)                                    

JOB CLASSIFICATION: Full-time, Hourly 

LOCATION: Santa Ana (physical office is currently closed due to COVID-19, but is expected to reopen)                              

APPLICATION DEADLINE: Open Until Filled         

 

JOB DESCRIPTION

Community Legal Aid SoCal (CLA SoCal) is a 501(c)(3) non-profit organization that was founded in 1958 for the purpose of providing civil legal services to low income individuals and seniors. CLA SoCal has a staff of more than 100 employees and two offices in Orange County and two offices in Southeast Los Angeles County. CLA SoCal seeks an enthusiastic, knowledgeable, and compassionate individual who will thrive in a dynamic and fast-paced public interest law firm. CLA SoCal strongly prefers that the applicant have experience working with non-profits and/or law firms.

The Paralegal in the Intake and Assessment Unit reports to the Supervising Attorney and will also work closely with other members of the Seniors Unit. The Paralegal is responsible for screening clients for eligibility and obtaining demographic information; completing client intakes over the telephone and entering the appropriate data into legal database; determining and documenting legal problems and relaying advice and counsel given by attorney to eligible clients over the phone. This position will support the senior’s program.

RESPONSIBILITIES

  • Conduct in-person intake at the office or off-site clinics or outreach events.
  • Maintain detailed and accurate case notes and timekeeping in case management system (LegalServer).
  • Prepare and maintain client files, electronic and/or physical.
  • Assist attorneys with intake and initial client appointments.
  • Interview clients. Effectively and efficiently communicate with clients.
  • Prepare legal forms, pleadings, memoranda, correspondence, and other legal documents. Assist with citation checking.
  • Assist attorneys with case investigation, witness interviews, factual and legal research.
  • Perform various clerical duties such as record-keeping, document copying, e-Filing, etc.
  • Observe confidentiality of attorney-client relationship.
  • Maintain calendar and deadline reminder systems as needed.
  • When qualified, engage in interpretation and translation for attorneys.
  • Work with community groups, conduct outreach, and provide community education presentations and materials.
  • Work with a multi-cultural perspective of inclusion and diversity.
  • Work with and mentor paralegal and law students, interns, and volunteers.
  • Follow all organizational and grant compliance policies and procedures.
  • Dependent on grant, assist with grant reporting and tracking grant deliverables.
  • Perform other duties as required to meet the needs of the organization.

QUALIFICATIONS

  • Paralegal certificate, paralegal degree or Bachelor’s degree and a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks.
  • Experience working in a call center and utilizing a computer.
  • Must have a valid driver’s license, reliable vehicle, active insurance policy and ability to travel frequently in and around the service area for representation and to engage with clients and community partners.
  • Type 30 wpm.
  • Ability to learn data entry techniques and use technology to communicate with our staff and/or clients.
  • Ability to handle difficult and stressful client situations.
  • Strong technical skills; including proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Teams).
  • Excellent analytical, communication, and listening skills.
  • Reliable team player and multitasker.
  • Ability to work well under pressure an several activities at once.
  • Self-motivated, ability to learn quickly, initiative to problem-solve.
  • Capacity to meet strict deadlines.
  • Great organizational skills with keen attention to detail.
  • Ability to work in a fast-paced, results-oriented environment.
  • Desire to learn as well as share knowledge with other team members.
  • Empathetic and energetic attitude while working with others.
  • Ability to interact with a wide range of clients utilizing client-centered lawyering and trauma-informed frameworks.
  • Proven interest in social justice issues.
  • Ability to model CLA SoCal’s values (compassion, collaboration, trust, accountability, and excellence) in the performance of job duties – Required.
  • Commitment to CLA SoCal’s mission – Required.
  • Bilingual English/Spanish or Vietnamese – Preferred.

Our staff members work a 35-hour week. We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; life insurance with an optional employee buy-in; and short-term and long-term disability. Our employees have access to paid holidays, vacation, personal time, and sick time on their first day. Upon successfully completing the six-month probation period, compensation increases may be available within the first initial year of employment. Employee Assistance Program available. Employees who are able to prove bilingual proficiency are eligible for a monetary bonus.

TO APPLY, send resume and cover letter to Human Resources at humanresources@clsocal.org.

Position is open until filled.

Community Legal Aid SoCal is an equal opportunity employer.

Paralegal – Health Unit

POSITION: Paralegal – Health Unit         

SUPERVISOR: Supervising Attorney       

WAGE RANGE: $20.59 – $31.13 (Depending on Experience)                                    

JOB CLASSIFICATION: Full-time, Non-Exempt (Hourly)

LOCATION: Santa Ana

(physical office is currently closed due to Covid-19, but are expected to reopen)                              

 APPLICATION DEADLINE: Open Until Filled         

 

JOB DESCRIPTION

Community Legal Aid SoCal (CLA SoCal) is a 501(c)(3) non-profit organization that was founded in 1958 for the purpose of providing civil legal services to low income individuals and seniors. CLA SoCal has a staff of more than 100 employees and two offices in Orange County and two offices in Southeast Los Angeles County. CLA SoCal seeks an enthusiastic, knowledgeable, and compassionate individual who will thrive in a dynamic and fast-paced public interest law firm. CLA SoCal strongly prefers that the applicant have experience working with non-profits and/or law firms.

The Paralegal in the Health Unit reports to the Supervising Attorney to help address issues of health coverage eligibility and service issues. The Paralegal is responsible for assisting health consumers with health coverage eligibility and health care service issues/problems involving private and public health insurance programs, under attorney supervision. This role also identifies trends or systemic issues stemming from cases, accurately completes Health Consumer Alliance database coding, maintains compliance with HIPPA rules and regulations, and stays current on health care changes and updates.

RESPONSIBILITIES

  • Maintain detailed and accurate case notes and timekeeping in case management system (LegalServer).
  • Prepare and maintain client files, electronic and/or physical.
  • Assist attorneys with intake and initial client appointments.
  • Interview clients. Effectively and efficiently communicate with clients.
  • Prepare legal forms, pleadings, memoranda, correspondence, and other legal documents. Assist with citation checking.
  • Assist attorneys with case investigation, witness interviews, factual and legal research.
  • Perform various clerical duties such as record-keeping, document copying, e-Filing, etc.
  • Observe confidentiality of attorney-client relationship.
  • Maintain calendar and deadline reminder systems as needed.
  • When qualified, engage in interpretation and translation for attorneys.
  • Work with community groups, conduct outreach, and provide community education presentations and materials.
  • Work with a multi-cultural perspective of inclusion and diversity.
  • Work with and mentor paralegal and law students, interns, and volunteers.
  • Follow all organizational and grant compliance policies and procedures.
  • May be required to work at clinics and/or workshops located in local courts, CLA SoCal offices, or at partner agencies.
  • Perform other duties as required to meet the needs of the organization.

QUALIFICATIONS

  • Paralegal certificate, paralegal degree or Bachelor’s degree and a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks.
  • Valid driver’s license, reliable vehicle, active insurance policy and ability to travel frequently in and around the service area for representation and to engage with clients and community partners.
  • Strong technical skills; including proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Teams).
  • Excellent analytical, communication, and listening skills.
  • Strong writing skills.
  • Reliable team player and multitasker.
  • Ability to work well under pressure an several activities at once.
  • Self-motivated, ability to learn quickly, initiative to problem-solve.
  • Capacity to meet strict deadlines.
  • Great organizational skills with keen attention to detail.
  • Ability to work in a fast-paced, results-oriented environment.
  • Desire to learn as well as share knowledge with other team members.
  • Empathetic and energetic attitude while working with others.
  • Ability to interact with a wide range of clients utilizing client-centered lawyering and trauma-informed frameworks.
  • Proven interest in social justice issues.
  • Knowledgeable in health coverage eligibility and health care services involving private and public health insurance programs – Preferred.
  • Experience with working with diverse populations, seniors, and persons with disabilities – Preferred.
  • Ability to model CLA SoCal’s values (compassion, collaboration, trust, accountability, and excellence) in the performance of job duties – Required.
  • Commitment to CLA SoCal’s mission – Required.
  • Spanish bilingual proficiency – Required.

Our staff members work a 35-hour week. We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; life insurance with an optional employee buy-in; and short-term and long-term disability. Our employees have access to paid holidays, vacation, personal time, and sick time on their first day. Upon successfully completing the six-month probation period, compensation increases may be available within the first initial year of employment. Employee Assistance Program available. Employees who are able to prove bilingual proficiency are eligible for a monetary bonus.

 

TO APPLY, send resume and cover letter to Human Resources at humanresources@clsocal.org.

Position is open until filled.

Community Legal Aid SoCal is an equal opportunity employer.

Interested in employment? Apply Now
Interested in employment? Apply Now